Contracts and Procurement Coordinator
National Forest Foundation (NFF) is pleased to offer a regular, full-time position to a candidate who will coordinate NFF service contracts, purchases, and other similar actions to advance conservation investments nationwide.
About the NFF: The NFF works with communities and organizations to conserve and enhance the watersheds, wildlife habitat, wild places, and recreational opportunities across the 193-million-acre National Forest System. The NFF seeks to engage all Americans in this work.
Position Function: The Contracts and Procurement Coordinator reports to the Contracts and Procurement Manager and works closely with Conservation Awards and field program staff to coordinate the procurement of services and goods for conservation activities. General responsibilities include implementation and coordination of procurement processes for service agreements and acquisition, and implementation of contract administration and management processes.
Position Duties and Responsibilities: The Contracts and Procurement Coordinator will:
- Work with staff leads to develop procurement strategies for pending solicitations and assist in the development of requests for proposals and requests for quotes.
- Coordinate and support the broad distribution of contract solicitations.
- Review responses to select solicitations and coordinate the vendor selection process.
- Draft contracts from templates and negotiate proposed changes with project leads and selected vendors.
- Review and finalize procurement documentation for conformance to standard, and file documentation and executed agreements.
- Process contract modifications as necessary.
- Serve as a resource to staff and prospective vendors, answering questions and guiding each through defined processes.
- Support advancement of organizational priority to diversify vendor base and increase the proportion vendor from disadvantaged communities or with recognized disadvantaged/underserved designations.
- Ensure compliance with relevant procurement and compliance policies and procedures.
- Update maintain contract database records, record of modifications, and reporting/completion status and contracts.
Education and Qualifications: The Contracts and Procurement Coordinator should possess the following qualifications:
- Bachelor’s degree in a related field or a minimum of three years’ experience in contract administration and compliance, contract management, procurement and acquisition, or related fields.
- Knowledge of natural resource issues and/or the USDA Forest Service preferred.
- Knowledge of Microsoft Dynamics and Microsoft Fundraising & Engagement strongly preferred.
- Experience with Microsoft365. Experience with Power BI and Power Automate a plus.
- Must be authorized to work in the United States.
Abilities and Skills: The Contracts and Procurement Coordinator is expected to possess the following proven abilities and skills:
- A strong attention to detail and commitment to process.
- Knowledge and comfort with contracting and procurement using federal and nonfederal funds.
- Meaningful experience with 2 CFR 200, FAR, and other related regulations.
- Highly organized approach to daily work.
- Ability to quickly synthesize or translate technical requirements into lay terminology.
- Ability to balance multiple competing priorities and prioritize effectively.
- An ability to work well and remain flexible in a fast paced, team-oriented environment.
- Strong customer service and solutions orientation.
- Ability to communicate in a clear and professional manner through excellent written and oral communication skills, as well as excellent interpersonal skills.
- Ability to set priorities, while managing a variety of projects and tasks to successful completion.
- Excellent analytical skills.
- Excellent computer skills, with proficiency in common business desktop applications; experience working with databases preferred.
- Ability to perform basic financial calculations.
- Ability to work well and be flexible in a team-oriented environment.
Location: The location for this position is flexible throughout the US. This position is a remote/work from home position and requires reliable internet access and a dedicated workspace.
Compensation: The NFF offers competitive compensation commensurate with candidate skills, experience, and location. Total rewards at NFF, beyond salary, include generous paid time off, employer contributions to health savings accounts, matching funds for retirement, and more. NFF has recently (August 2022) implemented a new compensation program with grade levels as part of our commitment to transparency. The salary range for this position will be in the $56,000 to $75,600 range and may be eligible for locality adjustment. Please note that the indicated salary range describes the full range for an incumbent in this position. Most new staff generally start at the beginning of the range percentile to ensure internal salary equity.
To Apply: Applicants must include both a cover letter and resume. Incomplete packages will not be considered. Position is open until June 8th. Please visit our careers site to apply online.
The National Forest Foundation is an equal opportunity employer and welcomes a diverse pool of candidates in this search. For more information about the National Forest Foundation, visit the website at: www.nationalforests.org.